5 Asset Tracking Mistakes That Can Cost Facilities Thousands (And How to Fix Them)
You need a specific piece of equipment, but nobody knows where it is. So, you pay to replace it, not realizing that you already had one. Eventually, you find it in a storage closet, covered in dust, with a serial number that doesn’t match your records. This scenario happens in facilities constantly, especially when facility information is stored in multiple […]
Is Your Emergency Building Information Ready?
The Facility Manager’s Critical Preparedness Checklist When an emergency strikes, you have seconds, not hours to make consequential decisions. The difference between a coordinated response and dangerous chaos often comes down to one thing: whether the right emergency building information is in the right hands at the right moment. As a facility manager, you are the first line […]
Paper v. Digital Document Management: What’s Really Costing Your Facility?
The Hidden Costs of Paper-Based Systems Relying on paper records and banks of filing cabinets to manage your facility’s documents might be costing you more than you think. Cost inefficiencies in traditional paper-based systems continue to outpace costs for digital document management. The impact is more significant than many facility managers realize. For facility managers in healthcare, education, government, […]
How to Digitize Facility Blueprints
If you’re a facility manager dealing with rooms full of rolled-up blueprints and aging paper drawings, you already know the struggle. When someone needs to find that one specific electrical plan from 1987, you’re stuck digging through filing cabinets or unrolling dozens of drawings until you find it. The good news? You don’t have to […]
Facility Document Retention Requirements: Healthcare, Education & Government
Managing documents and records is essential for any organization, especially when it comes to facility-related documentation. Whether you run a hospital, school, or government agency, understanding document retention requirements helps maintain compliance, protect against legal liability, and ensure smooth operations. Navigating document retention requirements can be challenging when dealing with facility records across multiple regulatory frameworks. Each industry faces […]
A School District’s Approach to Facility Emergency Preparedness
One of the things I appreciate most about my job is knowing that what we do helps keep people safe. Whether it’s a school, a hospital, or any facility, having clear, accessible facility information is essential for emergency preparedness. Recently, I worked with a school district to build out their Emergency tab—a dedicated space in […]
A Living Archive and a Parking Lot Full of Chickens
During a recent visit with one of our hospital clients, I had the unexpected pleasure of meeting a remarkable employee. Possibly the longest-tenured team member in the entire facility. Not only was he born in the very hospital he works in now, but he started his career there at just 18 years old. He is […]
Perserving Knowledge: Lessons from Alexandria to the Digital Age
Through the ages, dedicated guardians have fought to ensure the survival of humanity’s most precious treasure: knowledge. Preserving knowledge is no easy feat. The primary mediums for storing information (paper, parchment, scrolls, and even oral traditions) are subject to decay, loss, destruction, and distortion. Each method of preserving information has revealed a single, daunting truth—knowledge […]
Why Facilities Managers Should Embrace Document Management Solutions
Managing a facility—whether it’s a hospital, university or manufacturing plant—involves a mountain of documents: maintenance logs, safety procedures, floor plans, compliance records, vendor contracts, and more. Trying to handle all this manually (or scattered across spreadsheets and filing cabinets) is not just inefficient, it’s risky. Without a document management solution you risk wasted time, increased […]